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ARTICLE
I - NAME
The name of this organization
shall be The Centralia High School Alumni Association
(Centralia HSAA).
ARTICLE
II - PURPOSE
The purposes of the CHSAA are
to provide services to alumni and to encourage alumni
advocacy for the school district. Examples of activities
that can fulfill these purposes include the following
(although illustrative, they’re not meant to be
limiting):
1. To act as a clearing house
for the distribution of alumni information and
coordination of
alumni
activities.
2. To provide scholarships and grants to
Centralia
High School graduates.
3. To recognize outstanding achievements of
Centralia
High School
alumni.
4. To help facilitate academic programs, extracurricular
programs, and other student activities.
5. To maintain contact with former students and
distinguished graduates of
Centralia High
School.
ARTICLE
III - MEMBERSHIP
Section 1 - Active Members
Any
graduate of
Centralia
High School
shall be deemed an active member upon payment of annual
or lifetime membership dues.
Section 2 - Associate Members
Any present or past faculty or staff member of Centralia
High School, a spouse of a Centralia High School
graduate, former student of Centralia High School, or
any community member interested in the Centralia HSAA
may become an Associate Member upon payment of annual or
lifetime membership dues and be entitled to all
privileges of active members with the exception of
voting and holding office.
ARTICLE
IV - BOARD OF DIRECTORS
Section 1 - Powers
The Board of Directors shall have the management,
custody and control of the property and effects of the
Association and shall posses and discharge such other
obligation of duties as may be conferred upon it by the
Bylaws. Only active members of the Alumni Association
shall be eligible for membership on the Board. The Board
of Directors shall consist of at least eleven members,
including the officers (to a maximum of 20), each
selected by the Nominating Committee for approval by the
Association for a term of two years. A member of the
high school administration will be appointed by the
district as a Liaison Officer.
The Liaison Officer will NOT be part of the
voting Board.
Section 2 - Quorum
A simple majority of the Board of Directors shall
constitute a quorum.
Section 3 - Vacancies
The Board of Directors shall have the power to fill all
vacancies occurring in its membership with the
Nominating Committee proposing candidates for these
vacancies.
ARTICLE
V - OFFICERS AND DUTIES
The officers of the Association shall also be the
officers of the Board of Directors. They shall be
President, Vice-Presidents (2),
Secretary, Treasurer, as well as such other officers as
shall from time to time be provided by the Bylaws, by
the Association, or by the Board of Directors. These
officers shall be elected at a regularly scheduled
meeting of the Association. They shall be nominated by
the Nominating Committee.
Section 1 - Term of Office
The term of all officers of the Association shall be for
a maximum of 4 consecutive two-year terms. Terms of all
officers and directors shall begin on January 1.
Section 2 - The President
The President shall preside
at all meetings of the Association and the Board of
Directors and shall discharge such other duties as may
be assigned to the office by the Board or Association or
may devolve upon the office by the provisions of the
Bylaws.
Section 3 - The Vice-Presidents (2)
The Vice-Presidents shall be considered President-elect
of the Association, in there respective order. In the
event of a vacancy in the Office of President or absence
or inability of the President to perform the duties of
the office, the Vice-Presidents shall exercise the power
of the President.
Section
4 - The Secretary
The Secretary shall keep a record of the proceedings of
all general meetings of the Association and of the
Board, and shall discharge such other duties as may be
assigned to the office by the Board or Association.
Minutes of these meetings shall be mailed to all Board
members.
Section 5 - The Treasurer
The Treasurer shall have charge of the finances of the
Association under the direction of the Board of
Directors and shall cause accurate accounts of all
receipts and disbursements to be kept in the books of
the Association; shall make reports thereof at the
regular meetings of the Association and at regular
meetings of the Board of Directors; shall be made a
member of the Budget and Finance Committee; and shall
discharge such other duties as may devolve upon the
office by the provisions of the Bylaws.
ARTICLE
VI - STANDING COMMITTEES
Section 1 - Nominating Committee
There shall be a Nominating Committee consisting of a
chair and three members appointed by the Board of
Directors to serve for one year. Members shall be
subject to possible reappointment.
Each year, the Nominating Committee shall recommend
candidates for openings on the Board of Directors and a
slate of candidates from the Board to serve as officers
of the Association. Elections to these posts shall occur
at a regularly scheduled meeting of the Association.
Section 2 – Membership Committee
The Membership
Committee shall maintain accurate records
pertaining to the members of the Association including,
but not limited to, dues payments and current contact
information. The committee shall be responsible for the
safeguarding of such information in accordance with
applicable laws and Association policies. In addition,
the committee shall be responsible for recruiting new
voting members and for passing upon or recommending for
membership those candidates who meet the qualifications.
The committee shall annually review such
qualifications and the dues schedule.
Section
3 - Budget and Finance Committee
There shall be a Budget and Finance Committee chaired by
the Treasurer of the Association, and consisting of the
President of the Association and three other members
appointed by the President. Appointment to the committee
shall be for a term of one year. Members shall be
subject to possible reappointment.
The Budget and Finance Committee shall prepare an annual
operating budget and shall submit it for approval by the
Board of Directors at the annual meeting. The fiscal
year of the association shall begin January 1 and end
December 31.
The Budget and Finance Committee shall monitor and
implement investment strategies as permitted within the
guidelines established by the Board. This Committee
shall also act upon special requests for funding as
established by the guidelines of the Board.
Section 4 -
Scholarship Committee
There shall be a Scholarship Committee consisting of a
chair, two members from the Board of Directors and two
other members appointed by the President. The Committee
shall monitor and implement scholarships within the
guidelines approved by the Board. Appointment to the
Committee shall be for a term of one year, subject to
possible reappointment.
Section 5 - Activities Committee
The Activities Committee shall consist of a chair and at
least four other members as appointed by the President.
In addition, members of the current Senior Class of
Centralia High School may be invited by the Board of
Directors to sit on this Committee.
The Activities Committee shall endeavor to involve
members of the Association in events on and off campus
which serve to benefit alumni, faculty, staff and
students while fostering closer relationships among all
four groups.
Section
6 – Other
Committees
When necessary, other committees shall be appointed by
the President.
ARTICLE
VII - FINANCES
Section 1 – Dues and Fundraising
The dues of members of this
Association shall be in such amount as the Board of
Directors may from time to time determine.
The Board of
Directors will determine the appropriation of general
gifts or money raised through fundraising at the
recommendations of the Budget and Finance Committee.
Section 2 - Endowments
Designated gifts may not be
used for any other purpose whatsoever.
ARTICLE
VIII - PUBLICATIONS
Section 1 - Newsletters
The Alumni Association shall publish and distribute a
newsletter to its members at least one time a year.
Section 2 - Bulletins and Reports
Special bulletins and reports shall be published by the
Alumni Association when deemed necessary by the Board of
Directors. Necessary
information, news items, meeting dates, and other
informational items will be posted on the CHSAA website
(www.chsalumniassociation.org).
ARTICLE
IX - MEETINGS
Section 1 - Board Meetings
There shall be at least five regular meetings of the
Board of Directors each year. Special meetings of the
Board may be called by the President or upon written
request of five or more members.
One
of the regularly scheduled board meetings will be
designated as an election meeting.
At this time, voting members of the association
will vote on the Board of Directors for the upcoming
year. The
designated Board Meeting will take place no later than
November 30.
Section 2 - Procedure
Except as otherwise provided in the bylaws, Robert’s
Rules of Order, Revised, shall govern the procedure at
all meetings of the Board of Directors.
ARTICLE
X - AMENDMENTS
These Bylaws may be amended at any Board meeting of the
Association by a two-thirds vote of the Board members,
provided the proposed amendment has been submitted in
writing to all Board members in advance.
ARTICLE
XI - CORPORATE PURPOSE
Notwithstanding any other provision of these articles,
the corporation is organized exclusively for one or more
of the following purposes: religious, charitable,
scientific, testing for public safety, literacy, or
educational purposes, or to foster national or
international amateur sports competition (but only if no
part of its activities involve the provision of athletic
facilities or equipment), or for the prevention of
cruelty to children or animals, as specified in Section
501(c)(3) of the Internal Revenue Code of 1954, and
shall not carry on any activities not permitted to be
carried on by a corporation exempt from federal income
tax under Section 501(c)(3) of the Internal Revenue Code
of 1954.
ARTICLE
XII - DISSOLUTION
In the event of dissolution, all of the remaining assets
and property of the corporation shall, after necessary
expenses thereof, be distributed to such organizations
as shall qualify under Section 501(c)(3) of the Internal
Revenue Code of, 1954.
ARTICLE
XIII - MANDATORY REVIEW
These Bylaws shall be reviewed by an ad hoc committee
appointed by the Board at least once every six years.
The review committee shall make such suggestions for
revision as it shall see fit.
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